March
5, 2007
Board President, William T.
Priegel, in Drama Lecture, at
CALL
TO ORDER, ROLL CALL, ADOPTION OF AGENDA
AND
PLEDGE OF ALLEGIANCE
PRESENT: David A.
Kling, William
T. Priegel, Shirley A. Reis,
EXCUSED: Crystal A. Berg
and Tracie L. Black
Kling/Reis, to call the meeting to order
and approve the agenda as presented.
Roll Call: 3 -
0. Motion unanimously carried.
Mr. Priegel led the Board
and
APPROVAL OF
UNANIMOUS CONSENT AGENDA
Reis/Kling, to
approve the Unanimous Consent Agenda as follows:
Minutes: Community Input Meeting of
February
6, 2007 and February 12, 2007 Regular Meeting Minutes, both as printed.
Vouchers: Payroll vouchers in the amount of $313,457.33, Prepaid
and Regular Vouchers in the amount of $534,953.51, Grand Total of all Vouchers
of $848,410.84.
Treasurer’s Report: The Treasurer’s Report for the period ending
January 31, 2007 in the amount of $6,002,600.14.
Acceptance of Gifts: As presented.
Acceptance of Budget
Transfer Request: None
Bid Acceptance: None
Personnel Recommendations: Resignations: Sheila Hess, Food Service Part-time –
effective 2/23/ Leaves: Linda Ansay, IMC Secretary – effective 4/5/07;
And move the WIA Incentive
Grant Training Report after the approval of the unanimous consent agenda.
Roll Call: 3 -
0. Motion unanimously approved.
WIA Incentive Grant Training
Laurie Barz, Director for
MPTC Campus Hartford spoke about the Grant received for welding training to be
offered by
Reports, Communications and Any Other Action Necessary
Student Board Representative Reports
Student Council Board
representatives
COMMITTEE AND
BOARD MEMBER REPORTS
Treasurer’s Report
Mr.
Dudzik and Mrs. Black do meet regularly to review accounting information. Mrs. Black isn’t available this evening so a
report won’t be given. Expenditures are
available upon request, the board received a condensed
overview of the monthly expenditures.
Purchase of Flowers, Cards
& Guidelines
Board
President Priegel felt a discussion on the money spent toward flowers and cards
for staff should be reviewed given the budget cuts at the present time. It was felt by the board in attendance that
the good will that is generated from this gesture out way the cost which is
nominal. Mr. Priegel was asked to work
on guidelines and anyone board member wishing to give suggestions should e-mail
him and this will be brought back to the April meeting. The board received Information on guidelines
used by HEA and HSA, both the professional and support
unions as well as other area districts.
Teacher/Staff Retirement
Breakfast
Dr.
Kremer met with the Professional Staff officials (HEA) and discussed the past
practice last year with the luncheon and the union partially contributing to
the cost last year. The HEA will not
contribute this year. They suggested a
breakfast which will be less expensive and more staff may attend. Motion by Kling/Reis that the Board
and
COMMUNICATIONS
1st Class Activities – Mrs. Reis wanted to commend
the four firms honored as 2007 Business Friends of Education, Dave’s Job Shop, Mantz Automation, Signicast
Corp., Steel Craft Corp., as well as Helgesen Industries
who was nominated. Thirteen companies
earned the award state wide and four of them were from
Announcement of Acceptance
of Gifts – Mr. Kling presented the gifts.
DEPARTMENT REPORTS
Science Department Report
Mr. O’Brien, Department Chair, presented a five
minute video on AP courses along with graphs, charts and test scores provided
to the Board. There is a definite
increase in the upper level courses, test scores on the WKCE 10th
grade science area are 11.2% above the state average since 2002 and the level
of proficiency from 8th and 10th grade WKCE testing is
approximately 11% higher as well. Mr.
O’Brien was thanked for his report.
ADMINISTRATIVE REPORTS
Weight Room Fundraiser
Mr.
Schlitt and Mr. Redders shared information about a fundraiser for that
area. This comes from a need to replace
equipment originally placed in that area in 1994, needing replacement and the
size of the area. The Booster Club has already
donated $10,000 toward this project to expand, remodel and renovate the fitness
center/weight room and replace the outdated equipment that it has. The expansion is to remove a wall and add
approximately 300 sq. ft., which can be accomplished with our custodial
department. The money will come totally
from fundraising and a letter went to Chamber members in January about the
fundraiser and levels of giving. Some
smaller contributions have come in and the cost will range from $55,000 to
$70,000. Both were thanked for their
efforts in this fundraiser.
Dialogue Focused on Class
Size Report and Budget 2007-2008
Mr.
Priegel thanked everyone for attending this evening’s important meeting. Dr. Kremer explained the declining enrollment
and the gap in state funding creating the need for approximately $800,000 in
budget cuts over the next three years. He talked about all of the
communications that have taken place over the past few months to gather
information, come to consensus on areas that could be cut and getting that
information out to the public. In turn,
many communications and e-mails were received in regards to the process and
where we find ourselves today. The
impact this year will be slightly higher class sizes; fewer low enrollment
courses offered; maintain almost all upper level sequence courses; modification
of services and programs (Administration, Technology Reorganization and Music
Program); elimination of courses; less safe and secure environment; less
secretarial and clerical support; creation of a fiscally responsible budget and
technology. There will be a Data Retreat
in August, Strategic Planning and
Presented
this evening are Reductions: one administrator, loss of teaching staff
three by attrition (retirements), one full time secretary, numerous part-time
staff, one CASH aide, Student Council will be supervised by Counseling in a
transition year with one teacher still involved (two less advisors); three less
interns, only interns in Science this year; reduce co-curriculars
by $10,000; mail only D’s & F’s Progress reports; no longer supply Kleenex;
New Revenues: Student fees,
parking fees, Co-curricular fee and Athletic Fee; New Programs: 0.4 FTE
Supervisor of Pupil Services; one teacher contingency position; addition in
Music Position 0.17 FTE; Increase in ELL Position 0.17 FTE and two-4hr/Student
Supervisor contingencies if needed.
The
impact in programs this year for the Music area: No change in Orchestra, continue with one on
one instruction; no change in the vocal music, an increase in current contract
of Ms. Klockow to full-time, half of the lessons are on a one on one basis and
will possibly need someone to pick up rest of lessons; loss of Marching Band at
football games. Numbers were down by
sixty students in the band, weather last fall was very difficult. The target for reductions was $800,000, however, we have only been able to identify
$707,690. The next two years will have
to be looked at seriously, do feel we can work with
$700,000 for 2007-08.
CITIZENS AND DELEGATIONS
There were approximately
100 people in the audience in support of the Music Program. Everyone was given an opportunity to speak on
their concern or issue, a show of hands was asked for after each comment in
support of that particular concern to allow others with different concerns to
speak. Concerns or comments: City Band in support of Music Program; Family
members support of program not wanting any changes; Outstanding Quality
Program; Parents to pay for lessons; Private Lessons Elsewhere; Review
Reductions again; Students distracted too many activities during school week, should
focus on academics more; $700,000 doesn’t include technology needs.
(NO FURTHER AUDIENCE
PARTICIPATION)
OLD BUSINESS
None
NEW BUSINESS
Proposal #07-1593 – Budget Adjustment Package for 2007-08
and the Preliminary Class Size Report. No action was taken
discussion by the board on class sizes going up, classes that were dropped
because of low enrollment, and departments that have decreased
enrollments. Review will take place the
next two weeks and a vote will take place at the March 19, 2007 Board meeting.
Proposal #07-1594 – Software License. Kling/Reis, to approve the Software
License needed to comply with usage laws. The cost is $47,435 that will come
from Fund 10 as a one-time emergency expense.
Roll Call: 3 -
0. Motion unanimously approved.
Proposal #07-1595 – First Reading of Board Policy
5114, Foreign Exchange Students. Discussion on this policy, allowing exchange student
from only the AFS Program or Rotary International Programs will be accepted and
the policy should read ‘up to five’ students per year. This is a first reading of this policy and it
will be brought back as a second reading at the March 19, 2007 meeting for
approval.
Proposal #07-1596 – Youth Options Request – Fall 2007. Reis/Kling, to approve the two Youth
Options requests for the Fall 2007 semester. The total cost is approximately $840.66 -
$1,221.10 plus books and possible increase in tuitions that aren’t set until
summer of 2007. The amount will need to
be included in the 2007-08 budget. Roll Call:
3 - 0.
Motion unanimously approved.
ANNOUNCEMENT
OF MEETINGS
February 19, 2007 5:00 – 7:00 PM – Board and
February 21, 2007 5:00 – 8:00 PM – Board/HEA
Negotiations – Room 89
February 28, 2007 6:00 PM Annual Chamber Dinner –
Chandelier Ballroom
March 5, 2007 7:00 PM – Regular Board of
Education Meeting – Library
March 12, 2007 5:00 – 8:00 PM Board/HEA
Negotiations – Room 89
March 19, 2007 7:00 PM – Regular Board of
Education Meeting – Drama Lecture
March 23 & 24, 2007 6:00 – 9:00 PM and 8:00 AM – 4:00
PM Board Retreat – HUHS Library
March 26, 2007 5:00 PM – 8:00 PM Board/HEA
Negotiations – Room 89
August 23 & 24, 2007 Data Retreat Workshop
October 9, 10 & 11,
2007 Strategic Planning Sessions
“Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.” WI Stats. 19.85(1)(c)
PERSONNEL ISSUES
Motion by Reis/Kling to adjourn to closed session at 9:26 PM. Motion unanimously approved.
Roll Call: 3 - 0.
Motion unanimously approved.
Respectfully submitted,
William T. Priegel,
President
Michael L. Kremer, Ph.D.
District
Approved: 3/19/07
/s/ David A. Kling
David A. Kling, Deputy
Clerk